E-mails are necessary in our daily life and it’s important to use the right words and expressions in a formal or informal mail. But which phrases can you use?
Formal and informal e-mail phrases
(XX = name)
Greetings
Formal
- Dear Sir / Madam,
- Dear Sir or Madam
- Dear Mr / Ms XX,
Informal
- Hey XX,
- Hello XX,
- Dear XX,
- Hi XX,
Why – reason for writing
Formal
- I am writing with regard to …
- I am writing to …
- With reference to …
Informal
- This is to …
- Just a quick note to …
- I wanted to let you know that …
Asking for information
Formal
- I would like to know …
- Please let me know …
- Could you please let me know …?
Informal
- Can you tell me …?
- Please tell me …
Giving information
Formal
- We regret to inform you that …
- I am glad to inform you that …
- We are / I am happy to let you know that …
- We would be glad to …
Informal
- I am / We are happy to tell you that …
- We can tell you that …
Attaching files
Formal
- I am attaching …
- I am sending you the …
- Please find attached the file you requested.
- Could you send the file in … format again?
Informal
- I’m sending you the …
Ending
Formal
- I look forward to …
- If you require any further information …
- Please do not hesitate to contact me.
Informal
- I’m looking forward to …
- Hope to hear from you soon.
- Please get in touch.
- Just let me know.
Closing
Formal
- Sincerely, XX.
- Sincerely yours, XX.
- Yours sincerely, XX.
- Yours faithfully, XX.
Informal
- Take Care, XX.
- Love, XX.
- Thanks, XX.
- Best regards, XX.
- Yours, XX.
- Cheers, XX.
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